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Often times implementing a new process can be a daunting task. Even if it is beneficial, many companies struggle to take the initial steps which often results in reduced practices and half-hearted measures that can end up costing more than the original bad process did in the first place. A few tips to consider when implementing a Managed Print Service in your company are listed below.
Training is essential to the success of Managed Print Services. It assists employees in implementing and maintaining better practices. Key employees should be educated on which paper and ink to use, how to prevent waste, how to reduce printer issues and other related issues. Training will ensure that everyone has a solid understanding of the basic steps that encompass Managed Print Services. This enables each team member to play a role in maintaining the MPS efforts.
Managed Print Services also reduces the ratio of employees to printers / copiers and other Multifunction Print machines. Ideally, six staff members to one printer ensures less waste, less use of resources such as paper and ink, and a better overall ability to manage output. For larger companies, the ratio of resources to staff is generally done within each department, instead of the entire company. Smaller offices with less equipment can more easily allocate resources.
Implementing a recycling initiative within the office will make a huge difference in terms of making good use of wasted resources. Paper, glass and plastic are the main items people recycle, however ink cartridges and toners are now easy to recycle. Advanced Imaging Solutions offers a pre-labeled box with prepaid postage to its clients to encourage companies to recycle their printer inks and toners.
With a bit of education and the proper Managed Print Services company, any office of any size can reduce waste and costs associated with their print fleet.
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